Office & Facilities Administrator
Biofidelity
Operations
Cambridge, UK
Posted on Jul 16, 2025
Biofidelity is a revolutionary genomic technology company dedicated to unleashing the potential of genomics to transform human health and the world we live in. Our adaptive platform technology removes the noise from genomic data, providing only the information needed to make decision making less complex, faster, and more accurate.
At Biofidelity we are proud to have built a culture of humanity, openness and high expectations. We work towards well-defined goals, with a strong belief that we can make genomics globally accessible. Our people are keen to take responsibility for their work and share both their successes and challenges.
Biofidelity’s core values are Humanity- care & compassion; respecting personal lives; humour. Openness- sharing research; experimental approach; permission to fail. High expectations- be fearless; make a difference; willingness to do what’s needed. Our core values define our company culture, they are shared values, goals, attitudes and practices that characterise Biofidelity employees. We are looking for likeminded people to join the Biofidelity team.
Alongside a competitive salary and opportunities for career development, we offer a comprehensive benefits package including private medical & dental care, bonus, share option scheme, pension, income protection and life insurance, cycle to work scheme, season ticket loan, 26 days per year holiday allowance, annual leave purchase scheme, workplace nursery scheme and free physical training sessions.
The Office & Facilities Administrator is responsible for ensuring the smooth and efficient operations of our office, handling administrative tasks, and providing support to the team. The Office & Facilities Administrator reports to the Financial Controller.
Key responsibilities:
● Processing inbound documents - purchases, invoices and expenses
● Assisting Financial Controller in preparing payroll and processing payments
● Provide general administration support - manage company records, ensuring they are kept up to date and filed
● Acting as a point of contact for employee IT issues, liaising with our external IT support provider to ensure timely resolution.
● Providing administrative support for Health & Safety-related staff needs
● Assisting with employee-related administrative processes from onboarding to departure, ensuring accurate documentation and smooth coordination.
● Supporting hiring managers with recruitment administration to ensure vacancies are filled on time and within budget - arranging interviews, securing references and drafting offer letters and contracts as appropriate.
● Assisting with the on-boarding and off-boarding process, ensuring a smooth, efficient and effective experience is accomplished with accuracy, providing a professional and positive image to all new staff; ensure the necessary equipment and IT access is in place
● Assisting with the coordination of all employee benefits, which includes setting up new members and the processing of benefit changes
● Ensuring all benefit queries and questions are resolved in a timely manner
● Acting as the first point of contact for visitors, answering incoming telephone calls and receiving deliveries
● Maintaining office & kitchen supplies and ensuring the office is clean, tidy, and well stocked
● Providing facilities & office maintenance support, liaising with all office suppliers, maintenance and landlord
● Post and courier duties
● Arranging travel and hotel bookings
● Assisting the team with ad-hoc duties such as coordinating onsite and offsite meetings
Knowledge, Skills and Abilities:
● Strong accuracy and attention to detail
● Strong computer literacy (G Suite, MS 365 intermediate/advanced)
● Good numerical and administrative skills
● Agile mindset and ability to work in a dynamic environment
● Ability to multi-task whilst prioritising workload and ability to work with minimal supervision
● High level of understanding of confidentiality
Requisite Education and Experience / Minimum Qualifications:
● Proven previous experience in a similar role, with diverse and hands on responsibilities in a fast-paced environment
● Experience with office or facilities administration
● Experience in inputting accounts invoices or data entry using accounting software