Founded by brothers Jonathan and Alex Petrides in 2017, allplants makes plant-based living exciting and easy, delivering mouthwatering, healthier food to busy homes UK-wide. The science is irrefutable. Eating more plants is the #1 way to help yourself and our planet thrive. That’s why, at allplants we’ve started by making eating more plants a supremely positive and exciting choice: a fiesta of flavour, not a fast.

Since launching in 2017, allplants is already the leading plant-based living platform in Europe having served up >7 million meals to UK homes who subscribe for feel-good, healthier living. This track-record resulted in a record-breaking Series B raise in Summer 2021 and our launch into retail.

The plans for 2024 and beyond are as exciting as they are delicious - growing the product range to serve a growing community and expanding the production space in Blackhorse Road (The Greenhouse).

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The role:

Do you love helping people and making their lives easier? If yes, this role might be the one for you! We are on the hunt for our first Team Assistant, to support across Operations, Finance, and People teams to be more effective by streamlining and executing key administrative tasks.

You will provide first line administrative support across the three functional areas, working with roughly 5 people. You will be highly organised, be able to prioritise your tasks and work with your different stakeholders when/where there are conflicting priorities. You will have an attention to detail and be comfortable spinning plates across different functional areas.

Working in a small team, reporting directly to our Head of Production, you’ll work with a level of self directed autonomy, whilst having the support of a line manager to agree priorities, as necessary.


Your mission is to ensure the smooth day-to-day running of the departments.

This is a permanent opportunity with an annual salary on £28,000

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What you'll be doing

PEOPLE TEAM

• Acting as the first point of contact for all people and payroll administration queries including how to use HiBob, reporting holidays and other types of leave, new starter first day queries,
• Keeping our People Shared Drive and People folders up-to-date with all relevant legal documentation;
• You’ll support the team with production hiring, from posting job adverts, setting up interviews, managing diaries and changes to appointments, as well as supporting the organisation and facilitation of recruitment days;
• You’ll own the onboarding experience, including new joiner introductions and partnering with managers to create a well planned induction programme;
• Daily management of the HRIS (HiBOB) ensuring live data is accurate and up to date. You’ll be a super user and train others on how to use the system
• Working with the wider People team on company-wide employee engagement initiatives and people projects from an administrative support perspective
• Supporting the team with some elements of ER administration including low level absence, performance and misconduct issues.

OPERATIONS TEAM

• Invoice processing and reconciliation, ensure delivery notes match invoices and are correctly input into the system. This will cover invoices from our suppliers as well as customers and involve partnering between the ops and finance teams.
• Ordering/stock management of office supplies and consumables, making sure we have all of the day to day essentials (both in the office and the kitchen) whilst ensuring we stay within budget;
• Data entry and error checking of weekly stock takes; coordinate with our warehouse and buying team to ensure we have a clear and accurate stock position.
• Input and administration of our PPM (preventative planned maintenance) system. This logs all maintenance and repairs of our kitchen equipment to ensure we are able to keep cooking.

What you'll need

• You will be someone who is super organised and disciplined with your to do list and able to self-prioritise and/or discuss with your stakeholders when trade offs need to be made
• High attention to detail with a track record of people administration
• Experience in manufacturing/food production or a startup environment would be a bonus but not essential.
• Strong appreciation for, and experience in building trusted relationships within the business; with leaders and managers at all levels from varied backgrounds and demographics
• A genuine passion for putting people first, even when it's unpopular or uncomfortable from both a business or individual perspective
• A curious mindset; always seeking improvement, whether that's to do with optimising processes, or fuelling personal growth
• Great communication skills, with the ability to support people at all levels and advise them on different topics and challenges
• Passion for our brand and mission to inspire the planet to eat more plants, creating a better world for people and planet
• You are able to work from our office in Blackhorse Road up to 5 days a week

*There's quite a bit on this list. If you feel you have some of the experience but not all of it, please do still apply. We love developing our team 💪

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What we offer

🌍 Be part of a certified B-Corp, dedicated to using commercial growth to better serve people & planet

🏖 24 days holiday (plus 8 bank holidays)

🎂 plus an additional day off for your birthday

🧘‍♀️ Health & Well-being cover with Medicash

📚 Yearly learning allowance

🕰 Flexible working hours

💪 Gym discounts

🚲 Cycle to work scheme

🍼Maternity/Paternity/Adoption Leave: 16 weeks paid leave for primary caregiver & 8 weeks for secondary caregiver

💔 Pregnancy loss support leave

🚀 Real opportunities to accelerate your learning & growth (we see 1 year with us being equivalent to 2 year elsewhere)

💰 Competitive salary and stock options from day one

🌱 50% discount on allplants products

🥗 Free healthy lunches, breakfast and snacks, and lots of allplants tastings

✨ Chance to join one of Escape The City’s Top 100 companies to work for & #7 in Startups' Top 100 most disruptive and innovative startups✌️

✨ Chance to join one of Escape The City’s best companies to work for & Startups' #7 in most disruptive and innovative startup✌️

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At allplants diversity is about embracing differences, creating possibilities and growing together, in terms of our business but also our culture. We fully embrace diversity by giving full and fair consideration to all applicants, and proactively support the growth and development of our team members, regardless of age, disability, gender, race, religion or belief, sexual orientation, marriage or civil partnership, pregnancy, maternity or family structure.

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Locations

The Greenhouse (HQ & Production)

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